Location: Berlin (on-site, with some flexibility)
Contract Type: Working student - up to 20 hrs/week during lecture periods, more possible during semester breaks
Duration: Minimum 6 months, ideally 12+ with the option to extend
Start: ASAP
Languages: Fluent English and German - both are used daily
You will work directly with our Finance & Operations lead across three areas within Finance and Operations. The split below is a guide, not a rule - in a company our size it moves with what's urgent.
Spend management and accounting support (~50%)
Day-to-day administration of our Moss account
Match receipts and invoices to transactions, with the correct cost centre and category, so month-end does not turn into archaeology
Log incoming supplier invoices, route them for approval, and track payment dates
Process employee expense and travel reimbursements
Prepare the monthly handover to our tax advisor, flagging anything that looks off (duplicates, missing documentation, unusual amounts)
Office management (~30%)
Keep the Berlin office running: supplies, post, deliveries, equipment
Coordinate with the landlord, cleaning, and other service providers
Help organise team events, catering and visitor logistics
Purchasing and sourcing support (~20%)
Work with our Procurement specialist to:
Request and compare quotes for office, lab and production consumables and equipment
Maintain a supplier overview with prices, lead times and payment terms
Place orders, chase deliveries, and check invoices against what was actually ordered
Support onboarding of new suppliers - documents, VAT ID checks, terms
What we are looking for:
Essential:
Enrolled student in Berlin with studies in the fields of business administration, economics, finance, accounting or similar
Fluent in German and English, written and spoken. You will deal with suppliers, the landlord and official correspondence in German, and work with the team in English
Confident in spreadsheets (lookups, pivots), quick to pick up new software and excited about using AI for process improvement
Genuinely careful with detail - you are the kind of person who notices a duplicate invoice
Proactive and self-directed: many of these processes are not written down yet, and you will help write them
Reliably available for 16–20 hours per week across 2–3 fixed days
Nice to have:
Any exposure to Moss, Pleo, DATEV, or another accounting/ERP system
Previous experience in a startup or a hands-on operations role
Interest in hardware, manufacturing or deep tech
Familiarity with German bookkeeping basics (Belege, GoBD, USt)
